Yale Avenue Improvement Project (Plymouth to Ridge)

General Information

Project Location(s):
North Yale Avenue from Plymouth to Ridge
Project Status:
Construction
Bid Opening Date:
May 6, 2020, at 10:00 a.m., via Zoom.
Phone: 312-626-6799, Meeting ID: 911-9210-8713.
Mandatory Pre Bid Meeting:
April 29, 2020, at 10:00 a.m., via Zoom.
Phone: 312-626-6799 Meeting ID: 976-5082-4175.
QuestCDN Number:
6997161
Construction Start Date:
June 2020
Construction Completion Date:
2020
Contractor:
TBD
Construction Engineer:
Edwin Hancock Engineering Co.
Design Engineer:
Baxter & Woodman, Inc.
Awarded Contract Amount:
$964,900.80
Adjusted Final Contract Amount:
TBD
Funding Source(s):
GO Bonds, Water Supply Fund, Wastewater Fund, GDBG Grant

Objective

To improve the condition of the roadway by removing the existing deteriorated pavement and replacing it with a new, structurally sound pavement. To improve water system capacity and reliability by replacing the existing water main.

Description

This project consists of the reconstruction of North Yale Avenue from Plymouth Street to Ridge Road. The project includes replacement of the existing water main. Some selective sanitary sewer system improvements are also included.

Justification

The Village’s pavement management program has determined that the condition of the street has deteriorated to the point that pavement rehabilitation is needed. This project is to be partially funded by voter approved bond proceeds. The Village plans to apply for grant funding under the Community Development Block Grant (CDBG) Program for the water main improvements.

Bidding Information

Separate, sealed proposals for the YALE AVENUE IMPROVEMENT PROJECT (PLYMOUTH TO RIDGE) project will be received through QuestCDN number 6997161, until the Bid Deadline. Immediately thereafter, the proposals will be publicly opened and read aloud via Zoom meeting https://zoom.us/join Phone: 312-626-6799 Meeting ID: 911-9210-8713. Notwithstanding the foregoing, the Village reserves the right to defer, postpone, delay, or reschedule the Bid Opening for such time and to such date as the Village, in its sole discretion, determines is in the best interest of the Village.

A mandatory pre bid meeting will be held via Zoom meeting https://zoom.us/join Phone: 312-626-6799 Meeting ID: 976-5082-4175, on WEDNESDAY, APRIL 29, 2020, AT 10:00 AM LOCAL TIME.

PLANHOLDERS

OrganizationOrganization Address
See QuestCDN for more information.

Project Updates

Date
Description
September 4, 2020Parkway restoration work is on hold until weather is satisfactory for the placement of sod. Staff is working with the contractor to coordinate the water main crossing under the Canadian National Railroad.
August 21, 2020Paving is complete. Parkway restoration work is in progress but will not likely be completed until weather is satisfactory for the placement of sod. Staff is working with the contractor to coordinate the water main crossing under the Canadian National Railroad.
August 14, 2020Paving of a preliminary layer of asphalt, or “binder course” was completed this week.  Parkway restoration work is now in progress in advance of the paving of the final layer of asphalt, or “surface course” which is expected to take place within the next week.
July 17, 2020The new water main from Plymouth to Ridge has been installed and has passed testing. Staff is working to obtain an operating permit for the new water main from the Illinois EPA.
July 10, 2020Construction of this project is in progress. The new water main from Plymouth to Ridge has been installed is undergoing pressure testing for approval.
July 3, 2020Preliminary efforts, including mobilization, saw cutting and underground utilities are currently underway.
June 26, 2020Construction of this project started this week. Preliminary efforts, including mobilization and saw cutting, are currently underway.
June 18, 2020A construction contract for this project has been awarded to A Lamp Concrete Contractors. Construction is expected to start next week.
June 12, 2020A construction contract for this project has been awarded to A Lamp Concrete Contractors. Staff is working on contract execution.
June 4, 2020A pre-construction meeting was held this morning at 11:00 a.m. with A Lamp Concrete Contractors, Edwin Hancock Engineering, and DuPage County. Public Works is expecting to submit a contract award recommendation at the June 8, 2020 Board Meeting.
May 22, 2020Staff has received approval of the low bidder from DuPage County as required by the CDBG grant that is funding the project.
May 15, 2020Staff is working to receive approval of the low bidder from DuPage County as required by the CDBG grant that is funding the project.
May 8, 2020A bid opening for this project was held on May 8, 2020. The apparent low bidder was A Lamp Concrete Contractors. Staff has submitted a contract award recommendation.
May 4, 2020An addendum has been issued.
May 1, 2020Staff held a pre-bid meeting this week. A bid opening is scheduled for May 6, 2020.
April 24, 2020This project was advertised for bid on April 20, 2020.  A bid opening is scheduled for May 6, 2020. An IEPA water construction permit application has been submitted.
April 17, 2020The design engineer is working to complete final plans and specifications.
March 27, 2020An IEPA water construction permit application has been submitted.
March 13, 2020Staff has received pre-final plans. The design engineer is now working to complete final plans and specifications. An IEPA water construction permit application should be submitted next week.
February 28, 2020Staff has reviewed pre-final design plans and provided the design engineer with review comments. The engineer is working to address the comments.
February 21, 2020The design engineer submitted pre-final engineering plans this week. Staff is in the process of reviewing those plans. A permit application for the water main crossing under the Canadian National Railroad was previously submitted to the railroad for review.
February 14, 2020The permit application for the water main crossing under the Canadian National Railroad is still under review by the railroad.
January 24, 2020A permit application for the water main crossing under the Canadian National Railroad was submitted to the railroad for review last week.
January 17, 2020Staff has reviewed preliminary plans and provided the design engineer with review comments. A permit application for the water main crossing under the Canadian National Railroad is expected to be submitted to the railroad for review in the next week.
December 13, 2019Staff has reviewed the preliminary design plans submitted by the design engineer and provided the design engineer with review comments.
December 6, 2019The design engineer has submitted preliminary design plans. Staff expects to provide review comments on those plans to the design engineer this week.
November 1, 2019A grant project setup meeting was held on October 23, 2019. The design engineer has submitted preliminary design plans. Staff is in the process of reviewing those plans.
October 18, 2019A grant agreement with DuPage County for this project has been executed. A grant project setup meeting is scheduled for October 23, 2019.
October 11, 2019A grant project setup meeting has been scheduled.
October 4, 2019A grant agreement with DuPage County for this project has been executed. The design engineer has submitted preliminary design plans. Staff is in the process of reviewing those plans.
September 27, 2019Staff has signed and returned a proposed grant agreement to DuPage County.
August 30, 2019The design engineer has submitted preliminary design plans. Staff is in the process of reviewing those plans. Staff has signed and returned a proposed grant agreement to DuPage County.
August 15, 2019This project is currently under design. Staff received a proposed grant agreement from DuPage County this week and has signed and returned the agreement to the county. The design engineer is expected to submit preliminary design plans before the end of the month.
August 9, 2019This project is currently under design. The environmental assessment that is a requirement of the CDBG grant funding is complete. Staff is awaiting receipt of a grant agreement from DuPage County for Village execution.
July 26, 2019The environmental assessment that is a requirement of the CDBG grant funding is in a public comment period and is nearly complete.
July 18, 2019This project is currently under design. DuPage County staff is in the process of completing the environmental assessment that is a requirement of the CDBG grant funding. Topographic survey, geotechnical testing, and CCDD analysis are all complete.
June 28, 2019This project is currently under design. DuPage County staff is in the process of completing the environmental assessment that is a requirement of the CDBG grant funding.  
Jun 14, 2019The design engineer is working to prepare plans. Topographic survey, geotechnical testing, and CCDD analysis are all complete.
June 6, 2019The required CCDD testing and analysis has been completed and the results were favorable, as the entire project site has been certified as CCDD.
May 23, 2019Pavement cores and soil borings have been completed. The required CCDD testing and analysis is also expected to be completed in the next one to two weeks. Topographic survey is complete.
May 16, 2019Pavement cores and soil borings are expected to be completed next week. The required CCDD testing and analysis is also expected to be completed in the next one to two weeks.  
May 10, 2019An engineering design kick-off meeting was held with the design consultant this week. Topographic survey is complete. Staff is working to complete the required CCDD testing and analysis.
May 3, 2019Topographic survey was completed this week. Staff is working to complete the required CCDD testing and analysis.
April 22, 2019An engineering agreement with Baxter & Woodman, Inc. of Crystal Lake, Illinois was approved by the Village Board at the Monday, April 22, 2019 Village Board Meeting for design engineering services.